Northern California Festivals, LLC, encourage the participation of nonfood vendors at all of their events. This includes: Insurance companies; Fitness companies; MLM companies; Media companies; Government agencies; Energy companies; Whole foods companies; etc. To participate, the following must be met:
Vendor Requirements, Rules, and Guidelines
REQUIRED ITEMS FOR ACCEPTANCE INTO EVENT
- Completed event Application and Payment.
- A copy of business license and/or resale license. (Preferred, but not essential)
VENDOR RULES AND GUIDELINES
- Vendor Application fees are nonrefundable, unless the vendor’s application was not approved.
- Submission of the Vendor Application does not guarantee acceptance for the event. Vendor selection will be based on items/information offered, completion of paperwork, and payment. Northern California Festivals' staff reserve the right to limit the number of vendors in all categories. Application fees will be refunded to any vendor not approved.
- Approved Vendors may not alter or sell items different than listed on the Application.
BOOTH REQUIREMENTS
- Exclusivity is NOT guaranteed to ANY vendor.
- Booth space is NOT reserved until payment is received.
- Booth spaces are randomly assigned. Vendor locations are NOT negotiable.
- Vendors are responsible for setup and teardown of all signage, tents, tables, and equipment (except furnishings provided by Northern California Festivals.) You may use only your assigned space.
- Vehicles are only allowed on the event site for setup prior to the event and for tear-down after the event closes. You will be notified when it is safe to bring your vehicle onto the event site. All vendors will receive a confirmation letter regarding load in and load out times.
- In an effort to protect your space and effectively maintain its cleanliness of the event, any vendor not staffing their booth for the duration of the event will be required to close their booth. Vendors not adhering to this policy will be fined $75.
LOAD IN/LOAD OUT INFORMATION
- Vendors may load in on the morning of the event beginning at 8 a.m. and vendors will be admitted after 10:30 a.m., no exceptions.
- All vendors must be ready for business by the time the event starts.
- Load out for the event can begin no sooner than one-hour before the event ends.
GENERAL
- All Northern California Festivals event participants and their employees are expected to serve as positive representatives of the community and at no time should engage in illegal activities. Any vendor found in violation of these rules can be fined and immediately removed from the festival and banned from future events.
- Northern California Festivals, employees, co-hosts related festival providers and participating sponsors will NOT be responsible for any injury, loss, or damage that may occur to the vendor, its employees or property prior to, during or subsequent to the period covered by the vending contract. The vendor signing this contract expressly releases all of the aforementioned from any and all claims from such loss, damage, or injury.
- Northern California Festivals, LLC, and co-hosts are grateful for the support of our sponsors. All vendors are expected to work with our sponsors and follow contract specifications when applicable. This event will be photographed and videotaped. By participating in this event, you hereby consent to the use of your likeness or image in those photographs or video for future promotion consideration by Northern California Festivals, LLC.
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